June 2024 Board Meeting

Attendance: Jamie & Madonna

Tuesday, June 11 at 8:30 pm
Location: Jamie Braithwaite’s House

In summary of our discussion yesterday we need to pick a date for the August Member Meeting. We would also like to mail a newsletter in addition to an email to invite members to the meeting and drive clarity and transparency with the board (Madonna will make one). We would like to gather everyone's emails and I will forward the financial summary to build a budget as our Board to make great plans for the future & long term success for HOA. We would like to invite nominations for new board members at the member meeting in August.

September 27, 2023 Stonebrook HOA Board Meeting

  • Welcome New Members

  • Board Positions to serve until August 2024

    • Jamie Braithwaite, President

    • Felicia Wright, Vice President

    • Vic Jacobson, Treasurer

    • Madonna Bishop, Secretary

  • Bank Account

    • Bank Account Signatures will be removing old board members, Past President Michael Maloney, and updating signatures 1. Jamie Braithwaite 2. Vic Jacobson

    • Issue a Debit Card for ease of online payments that will be stored in a secure, locked safe at John, John & Hill.

  • Bid for Front Entry Tree Trimming

  • Letter to be sent to all homeowners reminding violation of City Tree Ordinances.

Members Meeting August 31, 2023

Notes Here:

Stonebrook Residents,

The Stonebrook HOA Member Meeting was held via Zoom on Thursday, August 31, 2023 at 7:00 pm.  The meeting will be recorded and placed on the website to view later if you are not able to attend. 


Topic: Stonebrook HOA Annual Members Meeting
Time: Aug 31, 2023 07:00 PM Mountain Time  

As HOA Board Members we continue to pursue our number one priority of maintaining and increasing home values in our community. I have been serving on the Stonebrook HOA since 2015. We are looking for volunteers to join the Stonebrook HOA Board. We will be accepting nominations at the Annual Members Meeting. You may also email your HOA Board Member nomination to stonebrookhomeownershoa@gmail.com.  

Thank you, 
Jamie Braithwaite
Stonebrook HOA Board 

Do you want to get involved?

Board of Directors Member Nominations

  • Board members continuing 2-year service term:

    • Felicia Wright

    • Jamie Braithwaite

  • Board member nominations:

    • Madonna Bishop

    • Vic Jacobson

  • Committee for Chickens

    • Steve Adams

August 31, 2023 Stonebrook HOA Meeting Minutes

Topic: Stonebrook HOA Annual Members Meeting
Time: Aug 31, 2023 07:00 PM Mountain Time  

Board of Directors Member Nominations
Board members continuing service term:

  • Jamie Braithwaite, President

  • Felicia Wright

New Board Members

  • Vic Jacobson

  • Madonna Bishop

Mailbox Committee Captains

Mailbox Committee “Captains”

  • Kathy Kula #1

  • Amanda Bailey #2

  • Nola Call #3

  • Jenny Sharp #4

  • Nathan Yorgason #5

  • Paul Greenwood #6 #7

  • Jim and Joy Lea #8

  • Josh Chandler #9

  • Keri Hansen #10

  • Katie Dalling #11

  • Logan King #12

  • Jamie Braithwaite #13

  • Craig Hill #14 #20 #21

  • Neil & Dolores Hutten #15

  • Brenda Jameson #16

  • Megan Maloney #17

  • Kurtis Clark #18

  • Paul & Mary Kelly #19

  • Jamie Bell #22

  • Catherine Smith #23

  • Jeff Bell #24

  • Michael Overton #25

Digital SBHA Board Meeting Minutes

September 17, 2021

Welcome to the 2021 Stonebrook HOA Board. (And Craig Hill) text thread virtual meeting.

  • Jamie Braithwaite

  • Logan King

  • Michael Maloney

  • Paul Greenwood

  • Tim McCammon

*Josh Chandler is off the board but will continue to consult as needed as we train the new board.

VOTE Positions needed to be filled and voted together:

  • President

  • Vice President

  • Architect Control

  • Secretary

  • Treasurer

I nominate:

  • Jamie - President

  • Logan - VP

  • Paul - Arch Control

  • Tim - Secretary

  • Michael - Treasurer

Unanimous Approval Vote for positions

We have a vote we need to address with electrical repairs on the front wall.

  • First Call Jewel $3584 Unanimous Approval Vote

  • Inrush $3700


VOTE October 7, 2021

I would like to put to vote Stonebrook HOA purchasing 30 trees to plant in the missing Stonebrook HOA Easement. I was able to get a discount bulk price for trees from R&D Wholesale Nursery $230 per 25 gallon tree and planting by Underground Landscaping for $90 per tree. I just purchased the same tree for $400 and planted for $115. Please vote YES or NO  


Jamie YES

Logan YES

Tim YES

Michael YES

Paul NO




VOTE October 18, 2021

I would like to have the Board put to vote on approving the Special Mailbox Assessment of $80 with HOA contributing $100 per mailbox. 


Jamie YES

Logan YES

Tim YES

Michael YES

Paul BROKEN mailboxes only

SBHA Meeting Notes March 31, 2020

March 31, 2020 Meeting Notes

Opening: Stonebrook HOA Board Meeting on March 31, 2020 from 9pm-9:40pm online ZOOM Meeting

Present: Mark Robinson, Kelli Archibald, Michael Maloney, Jamie Braithwaite, Josh Chandler,  

Absent: Ted Heckathorn, Logan King

Guest: Anna Snarr (Bookkeeper) and Jim & Joy Lea (Property Managers)

Discussion regarding Covid-19 postponing upcoming meetings, sending out invoice for July 1, 2020 due date and waive all late fees. Update website and newsletter to be sent out with invoice.   

SBHA Meeting Minutes August 30, 2019

August 30th Meeting Notes

Opening: Stonebrook HOA Board Meeting on August 30, 2019 from 1pm-2pm at Jamie B’s Home 

Present: Mark Robinson, Kelli Archibald, Michael Maloney, Jamie Braithwaite 

Absent: Joni Larsen, Kent Okeson, Josh Chandler

Absent Bookkeepers: Jim Lea

Guest: Anna Snarr, rescinded nomination for upcoming Board Member Election  

  • Opening and Introductions

  • Board Members Business

    • Goal of meeting to gather information regarding Bookkeeping, Accounting, and Property Management options to present for an upcoming Board Vote before the upcoming ballot.

    • No vote will take place.

  • Solution discussed together to bring to vote

    • Current Solution

      • Kerry Walters for $1,200 annually billed $300 quarterly (see email)

        1. Consulting CPA located in Las Vegas, Nevada

        2. Estimated 2 hour monthly reconciliation at $50 hourly rate

        3. Bookkeeper training as needed

        4. Prepare Paperwork to file taxes annually

      • Jim & Joy Lea for $3,000 billed quarterly (see email)

        1. Bookeeper

        2. Property Management 

        3. Estimated $15 hourly rate

      • Pros/Cons

        1. All information in Xero for transparency

        2. Current input errors needing to be fixed

        3. Binder notebook with receipts, statements, and checks 

    • Volunteer Board Member Bookkeeper

      • Kelli Archibald for $0 

        1. 11 month volunteer bookkeeper

      • Kerry Walters discontinued

      • Kevin Killpack for $TBD

        1. Local Idaho Falls CPA

        2. Prepare paperwork to file taxes

      • Jim & Joy Lea for $TBD

        1. No longer responsible for Bookkeeper duties

        2. Continue services as Property Management at adjusted fee

      • Pros/Cons

        1. All information in Xero for transparency

        2. Remedy all errors in Xero immediately for accurate accounting 

        3. Year-to-year fiscal record kept in Excel

        4. Access accurate information into correct categories in Xero

        5. Board transition taking place at the end of Kelli’s two year term

        6. Need to find local CPA willing to take on our account to file taxes at a fiscally responsible price

    • Separate Duties of Bookkeeper and Property Manager

      • Anna Snarr for $2,000 annually billed $500 quarterly (see email)

        1. Joint effort splitting responsibilities between bookkeeper and property manager

      • Jim & Joy Lea for $TBD

        1. Relinquish bookkeeper duties to Anna Snarr

        2. Continue services as Property Management at adjusted fee

      • CPA for Tax Filing Only $TBD

        1. CPA to be determined

          • Kelly Killpack located in Idaho Falls, ID

          • Kerry Walters located in Las Vegas, NV

      • Pros/Cons

        1. Anna Snarr rescinded her nomination for the upcoming board member ballot

        2. Third party paid Bookkeeper living within Stonebrook Community

        3. Third party paid Property Manager living within Stonebrook Community

        4. Need to find CPA willing to take on our account to file taxes at a fiscally responsible price

Notes submitted by: Jamie Braithwaite 


DRAFT: President Letter

Stonebrook Homeowners,

The Stonebrook HOA board is addressing an important issue with our covenants.  Sorry about the confusion regarding the annual meeting date. We have become aware that some residents who wanted to attend missed the meeting.  We will be holding a special member meeting on September 18, 2019 at 8pm to continue the discussion regarding the process of modernizing and updating our Stonebrook Homeowners By-Laws and Protective Covenants.

The following 4 nominations were made for the 3 open board positions.

  • Michael Maloney

  • Logan King

  • Ted Heckathorn

  • Anna Snarr

Come to our meeting on September 18, 2019 to meet our nominees and cast your vote. It is time to update and modernize our Homeowners Association By-Laws and Protective Covenants to best protect our subdivision.  Some believe our current covenants leave the Home Owners Association and residents open to liability on the whole of our neighborhood especially regarding the safety of sidewalks. It has been brought to our attention as a result of our recent increase policy review that we will have a significant increase in our insurance costs to cover our liability. We need participation from a large majority of residents to address this issue. Every homeowner should take an interest to understand and vote on the upcoming changes.

Reminders:

Trees - Many homes in our neighborhood are missing trees in the park strip. All homes are expected to have at least one tree in the park strip.  Many homes look best with at least two depending on the linear feet of your property adjacent to the street. The trees in our neighborhood are a pinnacle feature of our community and add to the value of all our homes.  If you are missing trees or even just need to add a tree to your park strip, please do so in a timely manner.

Barking Dogs - Complaints are being filed about loud and constantly barking dogs. Our covenants read

“No noxious or offensive activity shall be carried on upon any lot, nor shall anything be done thereon which may be or may become an annoyance or nuisance to the neighborhood.” We all love our dogs and understand that they can be some work and responsibility. If you have a constantly barking dog please remedy the situation or you may receive a violation.

Thank you, 

Stonebrook HOA Board


SBHA Annual Members Meeting Minutes August 28, 2019

Stonebrook Homeowners Association

August 28, 2019

August Meeting Minutes

Opening: Stonebrook HOA Board Meeting on August 28, 2019 at 8:00 pm Sunnyside Elementary School 

Present: Joni Larsen, Mark Robinson, Kent Okeson, Kelli Archibald, Josh Chandler, Michael Maloney, Jamie Braithwaite. Absent: Bookkeepers: Jim Lea. Note Joni Larsen left meeting early.


  • Agenda Approval & Meeting Minutes noted revisions by Kent

  • Board Members Business

    • Date for Special Meeting will be September 18, 2019

    • President Letter Draft revision made

    • Nominations Ballots will be sent with President letter: 

      • Michael Maloney

      • Logan King

      • Ted & Diane Heckathorn

      • Anna Snarr

  • Financial Summary

    • Bank Account signatures

      • Vote on Signatures

        1. Yay: Kent, Mark, Josh, Jamie, Kelli, Michael, (Joni left meeting)

    • Kerry Walters: Consulting Accountant & Taxes contract

      • NOTE: Kelli objected to procedure in which accountant was undertaken to hire services. Note errors in Postage category in Xero on statement. Question $1.20 fee charged 5x on bank statement.

    • Jim & Joy Lea: Bookkeeper & Property Management contract

      • Contracts will be reviewed via email.

  • Bookkeeping & Property Management

    • 55-115 Idaho Statue by Josh Chandler

      • 3 documents of importance. 

        1. Article of Inc.

        2. By-Laws procedures

        3. Protective Covenants

    • 2 successful title transfer fees charged & paid

    • 4 homeowners with 2+ years overdue accounts: 

    • 33 homes owe $40 plus late fees

  • State Farm Insurance

    • No Vote.  Waiting for email to review more details. Text Message vote will take place before Sept 1, 2019.

  • Modernized By-Laws & Protective Covenants

    • Draft prepared to present as jumping point for discussion at Special Meeting

Additions to the Agenda

Adjournment on Aug 28 at 10:15 pm


Minutes submitted by: Jamie Braithwaite 

Minutes approved by:


Protective Covenants PROPOSAL 2020

Stonebrook Homeowners Association

The covenants running with the land can be changed at two different times, with different rules as to each.  

First, the covenants can be AMENDED which can happen at ANY time, no matter what.  That requires a 75% vote to accomplish.

Second, the covenants only last for 20 years.  Technically, once twenty years has passed, they automatically renew for an additional 10 years (and so forth) UNLESS at the time the 20 years (or any 10 year period passes) a MAJORITY (not 75%) of the then current owners have signed a document agreeing to change said covenants in whole or in part as GENERAL PROVISIONS.  That document must be recorded against ALL of the lots but only needs to be signed by a majority of the lot holders, presumably PRIOR to the 20 year or 10 year anniversary of the date the covenants are recorded.  

Protective Covenants PROPOSAL 2020

  • 1. LAND USE AND BUILDING TYPE [PROPOSAL 2020 combine]. No lot shall be used except for residential purposes. No building shall be erected upon any of the lots other than one detached single-family dwelling, with at least a two car garage, not to exceed two stories in height. No pre-built or log homes of any nature shall be permitted on any lot, nor shall any condominium or apartment or other multiple dwelling structure be built.

    • LAND USE AND BUILDING TYPE [Division 1, Division 2, Division 3, Division 4, Division 5]. No lot shall be used except for residential purposes. No building shall be erected upon any of the lots other than one detached single-family dwelling, not to exceed two stories in height, and a private garage. No pre-built or log homes of any nature shall be permitted on any lot, nor shall any condominium or apartment or other multiple dwelling structure be built.
      LAND USE AND BUILDING TYPE [Division 6, Division 7, Division 8, Division 9, Division 10, Division 11, Division 12, Division 13, Division 14, Division 15, Division 16]. No lot shall be used except for residential purposes. No building shall be erected upon any of the lots other than one detached single-family dwelling, with at least a two car garage, not to exceed two stories in height. No pre-built or log homes of any nature shall be permitted on any lot, nor shall any condominium or apartment or other multiple dwelling structure be built.

2. ARCHITECTURAL CONTROL [PROPOSAL 2020 combine] No building shall be erected placed or altered on any lot until the construction plans and specifications and a plan showing the location of the structure have been approved by the Architectural Control Committee as to quality of workmanship, material and color harmony of external design with existing structures, and as to location with respect to topography and finish grade elevation. No fence or respect to topography and finish grade elevation. No fence or wall shall be erected, placed or altered on any lot nearer to any street (front or side) than the minimum building setback line as set forth in the zone ordinance of the City of Idaho Falls, Idaho, unless similarly approved by the Architectural Committee. When construction is started on a home, owner has one year to complete construction unless extension is approved by Architectural Control Committee.

    • ARCHITECTURAL CONTROL [Division 1, Division 2] No building shall be erected placed or altered on any lot until the construction plans and specifications and a plan showing the location of the structure have been approved by the Architectural Control Committee as to quality of workmanship, material and color harmony of external design with existing structures, and as to location with respect to topography and finish grade elevation. No fence or respect to topography and finish grade elevation. No fence or wall shall be erected, placed or altered on any lot nearer to any street (front or side) than the minimum building setback line as set forth in the zone ordinance of the City of Idaho Falls, Idaho, unless similarly approved by the Architectural Committee. When construction is started on a home, owner has one year to complete construction unless extension is approved by Architectural Control Committee.
      ARCHITECTURAL CONTROL [Division 3, Division 4, Division 5, Division 6, Division 7, Division 8, Division 9, Division 10, Division 11, Division 12, Division 13, Division 14, Division 15, Division 16 No building shall be erected placed or altered on any lot until the construction plans and specifications and a plan showing the location of the structure have been approved by the Architectural Control Committee as to quality of workmanship, material and color harmony of external design with existing structures, and as to location with respect to topography and finish grade elevation. No fence or wall shall be erected, placed or altered on any lot nearer to any street (front or side) than the minimum building 30 foot setback line as set forth in the zone ordinance of the City of Idaho Falls, Idaho, unless similarly approved by the Architectural Committee. When construction is started on a home, owner has one year to complete construction unless extension is approved by Architectural Control Committee.

3. DWELLING SIZE [PROPOSAL 2020 combine]. For a single-story dwelling (with or without basement), exclusive of open porches and garages, the ground floor shall be not less than 1500 square feet. For a split-level, exclusive of open porches and garages shall be not less than 1500 square feet. For a split-entry home, the combined area of the top two levels shall be not less than 1500 square feet. For a two-story home, the combined area of the top two levels shall be not less than 2000 square feet.

    • DWELLING SIZE [Division 1, Division 2]. For a single-story dwelling (with or without basement), exclusive of open porches and garages, the ground floor shall be not less than 1600 square feet. For a split-level, exclusive of open porches and garages shall be not less than 1600 square feet. For a split-entry home, the combined area of the top two levels shall be not less than 2500 square feet. For a two-story home, the combined area of the top two levels shall be not less than 2000 square feet.
      DWELLING SIZE [Division 3, Division 4]. For a single-story dwelling (with or without basement), exclusive of open porches and garages, the ground floor shall be not less than 1750 square feet. For a split-level, exclusive of open porches and garages shall be not less than 1750 square feet. For a split-entry home, the combined area of the top two levels shall be not less than 2500 square feet. For a two-story home, the combined area of the top two levels shall be not less than 2200 square feet.
      DWELLING SIZE [Division 5]. For a single-story dwelling (with or without basement), exclusive of open porches and garages, the ground floor shall be not less than 1650 square feet. For a split-level, exclusive of open porches and garages shall be not less than 1750 square feet. For a split-entry home, the combined area of the top two levels shall be not less than 1750 square feet. For a two-story home, the combined area of the top two levels shall be not less than 2200 square feet.
      DWELLING SIZE [Division 6, Division 7, Division 9, Division 10]. For a single-story dwelling (with or without basement), exclusive of open porches and garages, the ground floor shall be not less than 1600 square feet. For a split-level, exclusive of open porches and garages shall be not less than 1600 square feet. For a split-entry home, the combined area of the top two levels shall be not less than 1600 square feet. For a two-story home, the combined area of the top two levels shall be not less than 2000 square feet.
      DWELLING SIZE [Division 8]. For a single-story dwelling (with or without basement), exclusive of open porches and garages, the ground floor shall be not less than 1500 square feet. For a split-level, exclusive of open porches and garages shall be not less than 1500 square feet. For a split-entry home, the combined area of the top two levels shall be not less than 1500 square feet. For a two-story home, the combined area of the top two levels shall be not less than 2000 square feet.
      DWELLING SIZE [Division 11, Division 12, Division 13, Division 14, Division 15, Division 16]. For a single-story dwelling (with or without basement), exclusive of open porches and garages, the ground floor shall be not less than 1700 square feet. For a split-level, exclusive of open porches and garages shall be not less than 1700 square feet. For a split-entry home, the combined area of the top two levels shall be not less than 1700 square feet. For a two-story home, the combined area of the top two levels shall be not less than 2200 square feet.

4. BUILDING LOCATION [PROPOSAL 2020 combine]. No building shall be located on any lot line or nearer to the street line than the minimum building setback lines, as set forth in the Zoning Ordinance of the City of Idaho Falls, Idaho. No building shall be located nearer to any other property line than the city code requires (side or back). For the purposes of the covenant, said distances are to be measured from the foundation.

    • BUILDING LOCATION [Division 1, Division 2]. No building shall be located on any lot line or nearer to the street line than the minimum building setback lines, as set forth in the Zoning Ordinance of the City of Idaho Falls, Idaho. No building shall be located nearer than 10 feet to a side lot line or a back lot line. For the purposes of this covenant, said distances are to be measured from the foundation.
      BUILDING LOCATION [Division 3, Division 4, Division 5, Division 7]. No building shall be located on any lot line or nearer to the street line than the minimum building setback lines, 30 feet, as set forth in the Zoning Ordinance of the City of Idaho Falls, Idaho. No building shall be located nearer than 10 feet to a side lot line or a back lot line. For the purposes of this covenant, said distances are to be measured from the foundation.
      BUILDING LOCATION [Division 6, Division 8, Division 9, Division 10, Division 11, Division 12, Division 13]. No building shall be located on any lot line or nearer to the street line than the minimum building setback lines, 30 feet, as set forth in the Zoning Ordinance of the City of Idaho Falls, Idaho. No building shall be located nearer than 10 feet to a side lot line or 25 feet from back lot line. For the purposes of this covenant, said distances are to be measured from the foundation.
      BUILDING LOCATION [Division 14, Division 15, Division 16]. No building shall be located nearer than 30 feet to any street side property line (side or front). No building shall be located nearer to any other property line than the city code requires (side or back). For the purposes of the covenant, said distances are to be measured from the foundation.

5. LOT AREA AND WIDTH [PROPOSAL 2020 no change]. No lot may be subdivided to less than 80 feet in width nor shall any dwelling be erected or placed on a lot having a width of less than 80 feet. Said distances shall be measured 50 feet from the front of the lot. No dwelling shall be erected or placed on any lot having an area of less than 9000 square feet.

6. EASEMENTS [PROPOSAL 2020 no change]. Easements for installation and maintenance of utilities, irrigation and drainage facilities are reserved by the grantors as shown on the recorded plat.

7. ACCESS FROM ARTERIAL STREETS [PROPOSAL combine with no change]. Ingress and egress to the lots of Stonebrook Addition, shall not be permitted from Sunnyside Road, except on platted streets of the Stonebrook Addition.

8. SCREENING FENCES [PROPOSAL 2020 combine with no change]. In the event the grantor installs fencing along city arterial streets, such as Sunnyside Road, a purchaser of a lot on which such fencing is constructed shall have the duty and responsibility of maintaining such fence and shall not be permitted to make any substantial alterations to fence or change the fencing material.

9. NUISANCES [PROPOSAL 2020 no change]. No noxious or offensive activity shall be carried on upon any lot, nor shall anything be done thereon which may be or may become an annoyance or nuisance to the neighborhood. No satellite dishes or radio towers shall be permitted.

10. TEMPORARY STRUCTURE [PROPOSAL 2020 modernize]. No structure of a temporary character shall be used on any lot at any time as a residence either temporarily or permanently. No outbuildings may be constructed unless first approved by the Architectural Control Committee. No trailer will be parked in front of house, on a street or driveway, including side streets of corner lots. The area next to the garage may be used for parking of such vehicles if fenced and approved by the Architectural Control Committee.

11. SIGNS [PROPOSAL 2020 no change]. No permanent sign of any kind shall be displayed to the public view on any lot, except one sign of not more than one square foot showing the owner’s name and conventional house number sign, or for sale or builders advertising sign of not more than five square feet.

12. GARAGE AND REFUSE DISPOSAL [PROPOSAL 2020 no change]. No rubbish, trash, garbage or other wastes shall be dumped on any vacant. All such wastes shall be kept in clean, sanitary containers.

13. LIVESTOCK and POULTRY [PROPOSAL 2020 no change]. No animals, livestock, or poultry of any kind shall be raised, bred or kept on any lot, except that dogs, cats or other household pets may be kept, provided that they are not bred or maintained for any commercial purposes.

14. KINDERGARTENS AND SCHOOLS [PROPOSAL 2020, no change]. No lot or building thereon shall be used as a school, kindergarten or child day care center.

15. TREES [PROPOSAL 2020, modernize]. The owner of each lot will be required to plant one or two trees on the front of each lot depending on width of lot. The owner of each lot will be required to maintain such trees as set forth in the zone ordinance of the City of Idaho Falls, Idaho.

16. SIDEWALKS [PROPOSAL 2020, modernize] The owner of each lot shall be required to construct and maintain a sidewalk as set forth in the zone ordinance of the City of Idaho Falls, Idaho. 

17. ARCHITECTURAL CONTROL COMMITTEE [PROPOSAL 2020, modernize]. The Architectural Control Committee is composed of members of the Stonebrook Home Owners Association Board. A majority of the committee may designate a representative to act for it. In the event of the death or resignation of any member of the committee, the remaining members shall have full authority to designate a successor. Neither the members of the committee, nor its designated representatives shall be entitled to any compensation for services performed pursuant to this covenant. The record owners of a majority of the lots shall have the power to change the membership of the committee or to withdraw from or restore to the committee any of its powers and duties.

ARCHITECTURAL CONTROL COMMITTEE [Division 1, Division 2, Division 3, Division 4, Division 5, Division 6, Division 7, Division 8, Division 9, Division 10, Division 11, Division 12, Division 13, Division 14, Division 15, Division 16]. The Architectural Control Committee is composed of Robert W. Utterbeck, [Jacqueline Utterbeck for Division #1 #2 #3 #4 #5 #6 #7 #8 #9 #10 #11 #12 #13], [David Addiego for Division #2], and [Danny Utterbeck for Division #14 #15 #16]. A majority of the committee may designate a representative to act for it. In the event of the death or resignation of any member of the committee, the remaining members shall have full authority to designate a successor. Neither the members of the committee, nor its designated representatives shall be entitled to any compensation for services performed pursuant to this covenant. After all the lots have been sold by the grantors the record owners of a majority of the lots shall have the power to change the membership of the committee or to withdraw from or restore to the committee any of its powers and duties.

18. PROCEDURE [PROPOSAL 2020, no change]. The committee’s approval or disapproval as required in these covenants shall be in writing. In the event the committee, or it’s designated representative, fails to approve or disapprove proposed plans within thirty (30) days after written plans and specifications have been submitted to it, approval will not be required and the related covenants shall be deemed to have been fully complied with.

19. VARIANCES [PROPOSAL 2020, no change]. The Architectural Committee shall have the option of permitting variances to the building restrictions where size and shape of lot or topography make strict application of the restrictions impractical or difficult. The prime concern of the Architectural Committee will be that design, exterior, finish, and location harmonize with and compliment the natural environment to the fullest extent practicable. Request for variances shall be made to the Committee in writing, within thirty (30) days of the request.

20. COMPLIANCE [PROPOSAL 2020, no change]. Any question or dispute as to whether a particular lot is being used within these restrictions shall be submitted to the Architectural Committee. The committee shall make this determination within thirty (30) days. Its determination shall be final and binding upon the owners of said lots. The committee’s approval or disapproval required in this Declaration shall be in writing.

21. FINALITY  [PROPOSAL 2020, no change]. The Architectural Committee’s decision shall be final and binding upon all parties concerned.

22. NON-LIABILITY OF COMMITTEE MEMBERS [PROPOSAL 2020, combine]. Neither the Committee nor any member thereof shall be liable to the Association, or to any owner for any loss, damage or injury arising out of or in any way connected with the performance of the Committee’s duties hereunder, unless due to the willful misconduct or bad faith of the Committee. The Committee shall review and approve or disapprove all plans submitted to it for any proposed improvement, alteration or addition, solely on the basis of aesthetic considerations and the overall benefit or detriment which would result to the immediate vicinity. The Committee shall take into consideration the aesthetic aspects of the architectural designs, placement of buildings, landscaping, color scheme, exterior finishes, materials and similar features, but shall not be responsible for reviewing, nor shall its approval of any plan or design be deemed approval of, any plan or design from the standpoint of structural safety or conformance with building or other codes.

    • NON-LIABILITY OF COMMITTEE MEMBERS [Division 1, Division 2, Division 3, Division 4, Division 5, Division 6, Division 7, Division 8, Division 9, Division 10, Division 11, Division 12, Division 13, Division 14, Division 15, Division 16]. Neither the Committee nor any member thereof shall be liable to the Association, or to any owner for any loss, damage or injury arising out of or in any way connected with the performance of the Committee’s duties hereunder, unless due to the willful misconduct or bad faith of the Committee. The Committee shall review and approve or disapprove all plans submitted to it for any proposed improvement, alteration or addition, solely on the basis of aesthetic considerations and the overall benefit or detriment which would result to the immediate vicinity and Stonebrook Addition Division [#1 #2 #3 #4 #5 #6 #7 #8 #9 #10 #11 #12 #13 #14 #15 #16] generally. The Committee shall take into consideration the aesthetic aspects of the architectural designs, placement of buildings, landscaping, color scheme, exterior finishes, materials and similar features, but shall not be responsible for reviewing, nor shall its approval of any plan or design be deemed approval of, any plan or design from the standpoint of structural safety or conformance with building or other codes.

23. THE STONEBROOK HOMEOWNERS ASSOCIATION [PROPOSAL 2020, combine with no change]. The Stonebrook Homeowners Association shall be created to own, manage and care for the common areas designated lot A and lot B. The Officers and Directors of the Association shall have the power to enforce any and all of the conditions, covenants and restrictions set forth herein and shall have the power to levy assessments on the owners of lots within Stonebrook for the purposes of enforcing compliance with these convents and restrictions, and maintaining the common area. Each lot shall be liable for its percentage of each assessment determined by dividing one by the total number of lots eligible for membership in the Homeowners Association. The organization and authority of the Stonebrook Homeowners Association are set forth in the Articles of Incorporation and the By-Laws of such Association.

    • THE STONEBROOK ADDITION, HOMEOWNERS ASSOCIATION [Division 1, Division 2]. The Stonebrook Addition, Division [#1 #2] Homeowners Association shall be created to own, manage and care for the common areas designated lot A and lot B. The Officers and Directors of the Association shall have the power to enforce any and all of the conditions, covenants and restrictions set forth herein and shall have the power to levy assessments on the owners of lots within Stonebrook Addition, Division [#1 #2] for the purposes of enforcing compliance with these convents and restrictions, and maintaining the common area. Each lot shall be liable for its percentage of each assessment determined by dividing one by the total number of lots eligible for membership in the Homeowners Association. The organization and authority of the Stonebrook Addition, Division [#1 #2] Homeowners Association are set forth in the Articles of Incorporation and the By-Laws of such Association.
      THE STONEBROOK ADDITION, HOMEOWNERS ASSOCIATION [Division 3, Division 4]. The Stonebrook Addition, Division [#3 #4] Homeowners Association shall be created to own, manage and care for the common areas designated lot A and lot B. The Officers and Directors of the Association shall have the power to enforce any and all of the conditions, covenants and restrictions set forth herein and shall have the power to levy assessments on the owners of lots within Stonebrook Addition, Division 3 for the purposes of enforcing compliance with these convents and restrictions, and maintaining the common area. Each lot shall be liable for its percentage of each assessment determined by dividing one by the total number of lots eligible for membership in the Homeowners Association. The organization and authority of the Stonebrook Addition, Division 1 Homeowners 3 Association are set forth in the Articles of Incorporation and the By-Laws of such Association, and shall be made a part of the associations of Division 1 and 2.
      THE STONEBROOK ADDITION, HOMEOWNERS ASSOCIATION [Division 5, Division 6, Division 7, Division 8, Division 9, Division 10, Division 11, Division 12, Division 13, Division 14, Division 15, Division 16]. The Stonebrook Addition, Division [#5 #6 #7 #8 #9 #10 #11 #12 #13 #14 #15 #16] Homeowners Association shall be created to own, manage and care for the common areas designated lot A and lot B. The Officers and Directors of the Association shall have the power to enforce any and all of the conditions, covenants and restrictions set forth herein and shall have the power to levy assessments on the owners of lots within Stonebrook Addition, Division [#5 #6 #7 #8 #9 #10 #11 #12 #13 #14 #15 #16] for the purposes of enforcing compliance with these convents and restrictions, and maintaining the common area. Each lot shall be liable for its assessment, assessed at time of lot purchase from developer. The organization and authority of the Stonebrook Homeowners Association are set forth in the Articles of Incorporation and the By-Laws of such Association, and shall be made a part of the association.

24. GENERAL PROVISIONS [PROPOSAL 2020 no change]. These covenants are to run with the land and shall be binding on all parties and all persons claiming under them for a period of twenty (20) years from the date these covenants are recorded, after which time said covenants shall be automatically extended for successive periods of ten (10) years unless an instrument signed by the majority of the then owners of the lots has been recorded, agreeing to change said covenants in whole or part.

25. ENFORCEMENT [PROPOSAL 2020 no change]. Enforcement shall be by proceeding at law or in equity against any person or persons violating or attempting to violate any covenants, by such person or persons claiming such violation, wither to restrain violation or to recover damages; and the Architectural Control Committee has no responsibility for such enforcement as such covenants are running with the land and shall be enforced as set out herein.

26. SEVERABILITY [PROPOSAL 2020 no change]. Invalidation of any one of these covenants by judgment or court order shall be in no wise effective on any of the other provisions which shall remain in full force and effect.

27. AMENDMENT [PROPOSAL 2020, modernize]. These Protective Covenants may be amended by the vote of Seventy-Five Percent (75%) of the owners of the lots.


SBHA Annual Members Meeting August 2019

Stonebrook Homeowners Association

August 2019 Annual Member Meeting Minutes

Opening: Stonebrook HOA Board Meeting on August 7, 2019 at 8:00pm Sunnyside Elementary School. Board Attendance: Joni Larsen, Kelli Archibald, Michael Maloney, Kent Okeson, Jamie Braithwaite, Mark Robinson. Bookkeeper: Jim Lea. Absent: Josh Chandler

  1. Agenda

  2. Welcome

    • Welcome new neighbors

  3. Annual Board of Directors Business

    • Affirmative vote to assign $70 “Transfer of TItle Mortgage Request”

    • Affirmative vote to procedure with property lien on 2+ years overdue accounts.

    • Positive discussion regarding modernizing covenants and creating a 10+ year projected community improvement plan and budget.

  4. Treasurer Report by Kent Okeson

  5. Common Violation Reminders

    • Trees Maintained, Trees Clearance, Trailer Parking, Sidewalk Safety, Nuisance Violations

  6. Fiber Internet Update

    • Idaho Falls Fiber Network started the end of May for pilot project connecting Box-to-Box electrical conduit. Once work has passed your backyard you can call Idaho Falls Fiber and get on the Box-to-House cluster installation list. Cluster Box-to-House installation is projected to start mid August.  

  7. Community Update by William Kezele regarding property on Castlerock & Stonebrook.

  8. Insurance Liability Update by EmmaLee Robinson 

  9. Board of Directors Member Nominations

    • Michael Maloney

    • Logan King

    • Ted & Diane Heckathorn

    • Anna Snarr

Additions to the Agenda

Adjournment on August 7 at 9:30 pm

Minutes submitted by: Jamie Braithwaite 

Minutes approved by: 


SBHA Meeting Minutes July 10, 2019

Stonebrook Homeowners Association

July 2019 Meeting Minutes

Opening: Stonebrook HOA Board Meeting on July 10, 2019 at Sunnyside Elementary School 

Joni Larsen, Kelli Archibald, Michael Maloney, Kent Okeson, Jamie Braithwaite, Josh Chandler Bookkeeper: Jim Lea

Absent: Mark Robinson

  1. Agenda & Approval of May 2019 Meeting Minutes

  2. Board Members Business

    • Real Estate Report by Michael Maloney

    • Welcome Committee Discussion

    • 2019 Board Elections Discussion

  3. Financial Summary

    • Accounting Review by Kelly Archibald

    • Discussion to seek accountant for Annual Taxes 

  4. Bookkeeping & Property Management

    • Violations, Title Transfers, Accounts Paid, New Homeowners

  5. Community Business & Improvement

    • Preparation for Annual Members Meeting

      • President Letter & Agenda

      • Date: August 7, 2019

      • Location: Sunnyside Elementary School

      • Annual Treasurer's Report prepared by Kent Okeson

      • Guest Speakers:

      • Violation Reminders

      • Business: Mailboxes

Additions to the Agenda

Adjournment on July 10 at 10:30 pm

Minutes submitted by: Jamie Braithwaite 

Minutes approved by:


SBHA Meeting Agenda May 2019

May 9, 2019

Location: Joni Larsen’s House

Agenda

  1. Board Members Present

    1. April Meeting Minutes

    2. Real Estate Report

  2. Financial Summary

    1. Discuss Annual Budget and year over year spending

    2. Statefarm Report & Insurance QA with EmmaLee Robinson

      1. Biggest risk is the board having a law suit. $1M to protect the board. Everything else relatively the same.

      2. Someone wants the Board to charge him as he is doing the home repair with the siding that he must update the whole house up to code. In order to update all the siding instead of just the damaged.

        1. COULD open to a whole bunch

  3. Bookkeeping

    1. Binder for Review

    2. Discuss Title Transfer Fee and Title Set Up Fee

    3. PO Box at UPS store is expiring June 2019

  4. Community Business & Improvement

    1. Mailbox Improvement Estimate by Chancey Sessions

    2. Block Party

      1. Tree Planting Update and new sprinkler system at Sunnyside Elementary School

      2. Snow Cones

      3. Invitations

    3. Planning & Zoning Commission Report by William Kezele

      1. Matt Larsen would like to meet with Kirk Rolland. Get as much information as you can regarding what you are thinking. If it was possible I would work to purchase three lots and donate as a park and keep. Have a meeting set up with Jim Francis in order to put in an ordinances about the rear facing

      2. The lot was approved RP - overall square footage of the lot has to be 10,000 to 17,000 sq. feet per lot with an average of 14K.

      3. Meeting was interesting because the City Attorney advised that there is no legal….no authority. No discretion. Josh would like to see every ounce and power in the board.

      4. Ultimately we got what we hoped for because they denied it. But the attorney did not allow it. Strategic plan suggested…but no one knew….no one had a copy.

      5. Next step is getting to City Council. Traffic, School, etc

      6. Creating pressure points needs to be fixed. Politically, Press, etc…

      7. Bottomline the zoning code does not help us as it is written now.

    4. Plat 19-005 Update and Lawsuit Report by Josh Chandler

      1. Filed lawsuit.

      2. Asking for an oder that they undo the transaction. Tingey was assigned and will not take. Will get a new judge tomorrow.

      3. Motion for preliminary junction.

        1. https://sites.google.com/view/plat5/home

      4. Will order neither party doing anything until a decision is made if it was legal trade by D91.

      5. Strategic Plan:

        1. Ordinances

        2. Who is running this thing?

        3. Make a list of all the arguments and help spread them.

        4. List of arguments. ASSIGNMENT - List of arguments

        5. People interested in filing law suits

        6. Letter to the editor

      6. Dates

        1. May 17 D91 closed opening for Zone 5

        2. May 18 yard sale

        3. May 21 D91 appoints new person

        4. May 31 block party

        5. June ** Commission meeting

      7. Letter from the President

        1. Lay out points. This is why we are not happy. Here is the things.

        2. Crossing Guards.

        3. School over crowded

        4. Road damage.

        5. Lower values.

        6. Build Houses in this way.

        7. Detailed explanation. Do not all agree but as the HOA it is our job to identify issues and let you know and take action on your behalf.

      8. Pool of letters

  5. Violations

    1. Discuss Combining/Updating 30 year old Community CC&Rs

  6. Online Solutions, Software & Services

    1. Bank of Idaho Statements Online & Paper
      https://www.bankofidaho.com/

    2. Xero Financial Reports & Account Management
      http://xero.com

    3. Squarespace Website & Online payments
      https://stonebrookhomeowners-associati.squarespace.com

    4. Board Member Meeting Minutes & Agenda

      https://www.stonebrookhomeowners.org/board-meeting-mintues

Screen Shot 2019-05-09 at 4.39.53 PM.png

SBHA Meeting Notes April 2019

Board,

Thank you for those who could come tonight. Here is a brief summary:

  • Block party same format as last year.

  • Newsletter Alpha Graphics in color.

  • May 8th Meeting by Michael with Kent in attendance.

I have attached the Powerpoint presentations from the 2017 & 2018 Board Meetings.  As discussed I attached the Annual Treasurers Report from each of the meetings to view.

Here is a longer summary of tonights meeting:

  • Sunnyside Building Usage

    • Sunnyside ES Principal is getting the back-door code for HOA to meet without her letting us into the building.

    • 4 digit **** Security Code for when alarm is going off in the building

  • Block Party - Same format as last year

    • Sponsors by Michael

    • Door-to-Door invitations the day before by Kelli

    • Coordinating by Jamie

  • Newsletter - Print in color due to the map for anticipated Fiber Internet Launching.  Alpha Graphics will do mail merge, print newsletters, and ship out. Next newsletter will have no need to be color and will be significantly shorter length.

  • Violations

    • Update format to not include "date/location" of next meeting just include information for contacting Board if needed. Include meeting/date/location information only on a second-violation letter.

    • Teach Michael process in Xero for adding homeowner violations that will be sent out.

    • send direct trailer violation.

    • address dog barking in newsletter.

  • Bookkeeping Situation:

    • Josh spend time logging into Xero to see what is needed to make a treasurer report as needed for Board Meetings.

    • Addressing faults with Jim & Joy Lea as Tax accountants

    • Addressing traits with Jim & Joy Lea as HOA bookkeeper/managers

    • Jamie stepping out of the conversation as her parents are involved.  

  • May 8th Board Meeting

    • Discussion of Book Keepers, Management Company, Accounting, Taxes, Treasurer, and overall finances as Board transitions in August. Josh willing to serve as future treasurer. Michael stepping in as President. Jamie willing to serve as secretary.

    • Storage Unit

    • Jamie excused from meeting.

Thanks everyone!

Jamie Braithwaite






SBHA Meeting Notes February 21, 2019

STONEBROOK HOA

Budget meeting notes

Feb 21, 2019 8:15pm

Location: Sunnyside Elementary School

Attendance: All board members.

Future plans:

  • Property value

    • Fiber internet

    • Entry community property

      • Yard work

      • Snow removal

      • Trees

      • Stonebrook sign

    • Tree Compliance

      • Tree trimming

      • Tree replacement

      • Front entry tree

      • Sunnyside field tree

    • Trailer compliance

      • Behind fence adjacent to garage

      • Street parking city code

    • Other Neighborhood CCR compliance

      • Rundown (Mr. Shipman)

      • Sheds

      • Sidewalks

    • Mailboxes

    • Front entry

  • Community relationships

    • Mailings

      • Invoices

      • Newsletters

      • Welcome

      • Holiday greetings

    • Block Party

    • Welcome packets

    • Garage sale

    • Service Projects

    • Holiday decorations

  • HOA Function

    • Bookkeeping

    • Taxes

    • Website w/ Online payments

    • P.O. Box

February 2019 Board Meeting Notes

Meeting Minutes:

Approval of November and AUgust Meeting Minutes.

  1. Approve November 2018 Meeting Minutes

  1. Approve August 2018 Meeting Minutes

  2. Bookkeeper Report (20 overdue accounts  | $1,337.00 USD)

    1. Binder will be added to the minutes

    2. Taxes will be added to the minutes

    3. Discussion of combining 16 divisions into one division.

      1. Decided to wait to pursue with lots of work and little outcome.

  3. Taxes Update

    1. Attach Stonebrook HOA Bookkeeper Responsibilities.

    2. Kent Okeson helped file.

    3. Accrual Basis of Accounting method for taxing.

    4. Revenue $316x40=

    5. Expenses per bill as recorded in Xero

    6. Proposal for responsibilities of the Bookkeeper

  4. Discussion of pursuing our own snow removal on streets with permission from the City of Idaho Falls

  5. Financial Discussion

    1. Debate about spending money

      1. Save money for sprinklers

      2. Save money for Lawsuit

        1. Homeowners association can pursue an insurance policy that will cover lawyer fees. For a defend and indemnify clause

        2. Mark contact EmmaLee Robinson for quote.

    2. What are your thoughts?

      1. Proposed

        1. Feb 21 Thur

        2. Mar 6 Wed

        3. Mar 7 Wed

      2. Spending vs. Keeping

        1. Block party spending. Get people to come.

        2. What do we need the money for?

        3. The value of our homes.

          1. Snow removal would add to the value too

      3. Wish we could get everyone together for the meeting

        1. Emphasis we don’t miss this one.

      4. Two schools of thoughts

        1. HOA involved: writing people up, cutting trees, moving trailers, very active in covenants enforcement

        2. HOA not involved: do not harass people

      5. Realtor Eyes:

        1. I don’t notice trailers, sometimes they are out but not always. Ammon all have trailers, all have boats, narrow streets, it helps everyone.

        2. Nudge for the trees

          1. Helping get trees lining the streets

        3. Nudge for the trailers

        4. Width of streets is great for our neighborhood too!

      6. What happened regarding trees:

        1. Utterback was giving out trees but as they were building he did not continue giving them out.  Dont know why they put in Ash Trees

    3. Budgeting Meeting with everyone in attendance.

      1. What things matter

      2. What is a priority for the HOA


  6. Future Planning

  7. Committee Reports & Updates

------------------------------------------------------------------------------------------------------------

February Committee Updates:

November 14, 2018 7:30-8:00pm

Fiber Internet Committee

  • Update

Block Party/Welcoming

  • Welcome Packet

  • Block Party Date: Friday, May 31, 2019 from 7:00 to 9:00 pm

    • Location: Sunnyside Elementary School Field

    • Details: Wristbands & Invitations

    • Events:

      • Tree Planting

      • Bounce House

      • Welcome table

      • Field Games

      • Ice Cream & Snow Cones

      • Sponsors

Community Improvement

  • Fall Tree Trimming Service Project (October)

  • Spring Tree Trimming Service Project (April)

  • Plant a tree (donation) to Sunnyside Elementary School Field

Neighborhood Watch Committee

  • Nextdoor App

  • Neighborhood Watch Signs

Silver Seniors Social Committee

  • Social get together