Stonebrook Homeowners Association

August 28, 2019

August Meeting Minutes

Opening: Stonebrook HOA Board Meeting on August 28, 2019 at 8:00 pm Sunnyside Elementary School

Present: Joni Larsen, Mark Robinson, Kent Okeson, Kelli Archibald, Josh Chandler, Michael Maloney, Jamie Braithwaite. Absent: Bookkeepers: Jim Lea. Note Joni Larsen left meeting early.

Agenda Approval & Meeting Minutes noted revisions by Kent
- July 2019 Board Meeting Minutes
- August 2019 Annual Members Meeting Minutes
Board Members Business
- Date for Special Meeting will be September 18, 2019
- President Letter Draft revision made
- Nominations Ballots will be sent with President letter:
  - Michael Maloney
  - Logan King
  - Ted & Diane Heckathorn
  - Anna Snarr
Financial Summary
- Bank Account signatures
  - Vote on Signatures
    1. Yay: Kent, Mark, Josh, Jamie, Kelli, Michael, (Joni left meeting)
- Kerry Walters: Consulting Accountant & Taxes contract
  - NOTE: Kelli objected to procedure in which accountant was undertaken to hire services. Note errors in Postage category in Xero on statement. Question $1.20 fee charged 5x on bank statement.
- Jim & Joy Lea: Bookkeeper & Property Management contract
  - Contracts will be reviewed via email.
Bookkeeping & Property Management
- 55-115 Idaho Statue by Josh Chandler
  - 3 documents of importance.
    1. Article of Inc.
    2. By-Laws procedures
    3. Protective Covenants
- 2 successful title transfer fees charged & paid
- 4 homeowners with 2+ years overdue accounts:
- 33 homes owe $40 plus late fees
State Farm Insurance
- No Vote. Waiting for email to review more details. Text Message vote will take place before Sept 1, 2019.
Modernized By-Laws & Protective Covenants
- Draft prepared to present as jumping point for discussion at Special Meeting

Additions to the Agenda

Adjournment on Aug 28 at 10:15 pm

Minutes submitted by: Jamie Braithwaite

Minutes approved by: