Agenda will be posted.

Agenda will be posted.

Agenda will be posted.

September 26, 2022 – 8 pm to 9 pm
Sunnyside Elementary School

 ·         Welcome/Introduction of HOA Board (5 minutes)
·         Review of financials - (5 minutes)
·         Presentation of current plan from Scott at USPS (10 minutes)
·         Feedback (35 minutes - each person has 2-3 minutes)
·         Path forward/timeline (5 minutes)

According to Stonebrook HOA Bylaws and Covenants, we must hold our annual meeting in August. In 2017, we started the Stonebrook Community Day in conjunction with our HOA Annual Meeting. The purpose of this event is to gather Stonebrook families together to meet their neighbors, make friends, get local information and build relationships as part of our local community.

All Stonebrook residents interested in participating can reserve a "booth" to share information with fellow residents regarding their local business, interests, non-profit efforts, etc.
Contact Jamie Braithwaite for booth guidelines, rules and regulations.

Location: Sunnyside Elementary School, 165 Cobblestone, Idaho Falls, ID
Date: August 17, 2021
Booth Set up: 6:00 pm - 6:30 pm
"Stonebrook Community Day" Family Event Time: 6:30 pm - 8:30 pm
Stonebrook Annual HOA Members Meeting: 8:30 pm - 9:00 pm

This year we are adding a Community Youth Service Opportunity.
More details coming soon for youth ages 11-18 years old.
Service Set up: 4:00 pm
Service Opportunity: 5:00pm - 9:00 pm.

Contact Jamie Braithwaite

Sign up Online: https://forms.gle/BNyDxpiEpbEgwrQk8

AGENDA

• COVID 19 In-Person vs. Zoom Member Meeting

• Real Estate Report

• Bookkeeping & Property Management Resignation

• Craig Hill of John John & Hill will begin Bookkeeping & Property Management on October 1, 2020

• New Board Member Positions & Nominations Update

  • Board members continuing 2-year service term:

    • Michael Maloney

    • Ted Heckathorn

    • Logan King

  • Volunteer Board members nominated and elected at August 2020 Meeting:

    • Jamie Braithwaite

    • Josh Chandler

• Board Positions

  • Michael Maloney, President

  • Jamie Braithwaite, Vice President

  • Logan King, Treasurer

  • Josh Chandler, Secretary

  • Ted Heckathorn, Board Member

The Homeowners Annual HOA Meeting will be virtual on Zoom because of COVID.

Virtual August 2020 Annual Members Meeting

Stonebrook HOA is inviting you to a scheduled Zoom meeting.
Topic: Stonebrook Annual Members Meeting
Time: Aug 28, 2020 07:00 PM Mountain Time (US and Canada)
Join Zoom Meeting https://us04web.zoom.us/j/79177397238?pwd=R1dSQWtoc2t4MW1DcHlXdFBTeW9WZz09

Meeting ID: 791 7739 7238
Passcode: stonebrook

The Annual Homeowners Meeting has be postponed until further notice because of COVID.

Location:

Location: Sunnyside Elementary School 165 Cobblestone Lane, Idaho Falls, ID 83404

Stonebrook Community Yard Sale for those who would like to participate while maintaining social distance guidelines. 

Due to COVID-19 and the Statewide Stay-Home Order we have postponed all Stonebrook HOA gatherings until further notice.

Special Member Meeting regarding the 2020 HOA Covenants Proposal.

Location: Sunnyside Elementary School 165 Cobblestone Lane, Idaho Falls, ID 83404

More Details Coming Soon.

Coming soon. Mailing out by March 15, 2020

Stonebrook HOA Board Meeting on October 17, 2019 after the Community Fiber Meeting.

Located at Sunnyside Elementary School at 165 Cobblestone Lane.

We are holding a board meeting immediately following the community fiber meeting at Sunnyside elementary.  If you're not going to the fiber meeting I anticipate starting our meeting around 8. We will be discussing; board member positions,  and the voting process concerning the updating of covenants.

LOCATION: Sunnyside Elementary School Library

Stonebrook Homeowners,

The Stonebrook HOA board is addressing an important issue with our covenants.  Sorry about the confusion regarding the annual meeting date. We have become aware that some residents who wanted to attend missed the meeting.  We will be holding a special member meeting on September 18, 2019 at 8pm to continue the discussion regarding the process of modernizing and updating our Stonebrook Homeowners By-Laws and Protective Covenants.

——————————————

BY-LAWS OF STONEBROOK HOMEOWNERS’ ASSOCIATION, INC.

ARTICLE IV

Meeting of Members

Section 3.

Each member entitled to vote may be represented at any regular or special meeting of members by a duly executed proxy which shall be in writing and properly signed, but shall require no other – attestation. No proxy shall be recognized unless executed within eleven months of the date of the meeting at which it is presented.

Section 4.

Special meetings of the members may be held whenever called by the Board of Directors, or by a majority of the members thereof, or by the President, and shall be called by the President of Vice-President upon the request in writing by ten percent (10%) of the members.  Calls for special meetings shall state the time, place and object or objects thereof, and no business other than that specified in the call shall be considered at such meeting.

Section 5.

A written or printed notice of every regular or special meeting of members stating the time and place, and in case of special meetings, the objects thereof, shall be prepared and mailed by the Secretary, postage prepaid, to the last known post office address of each member at least ten (10) days before the date of any such meeting, or delivered in person at least ten (10) days before the date of any such meeting.

Notice of the time, place and purpose of any meeting of the members shall not be required to be given to any member who shall attend such meeting, in person or by proxy; and if any member, in writing or by telegraphic wire, filed with the records of the meeting, either before or after the holding thereof, shall waive notice of any members’ meeting, notice thereof need not be given to him.  No notice of an adjourned meeting of the members need be given.

Section 6.

Except as may otherwise be provided by law, or in the Articles of Incorporation, a quorum at any annual or special meeting of members shall consist of ten percent (10%) of the members represented either in person or by proxy.  When a quorum is present at any meeting, a majority of the members represented thereat shall decide any question brought before such meeting, unless otherwise expressly provided by law.  In the absence of a quorum, those present may adjourn the meeting to another day, but until a quorum is secured, no business may be transacted; provided, however, that in case of any meeting called for the election of directors, those who attend the second of such adjourned meetings, although less than a quorum, shall nevertheless, constitute a quorum for the purpose of electing directors. At any adjourned meeting when a quorum is present any business may be transacted which would have been proper at the original meeting.

UPDATE: Date changed to August 7th due to schedule conflict!

You are invited to attend our annual homeowner’s association meeting scheduled on Wednesday, August 7, 2019, from 7:00 to 8:00 pm located at Sunnyside Elementary School Gym (165 Cobblestone Ln, Idaho Falls, ID 83404). Enter directly into the North East Side of the gym near the basketball courts using the parking lot near the playground.

 In addition to usual business, we have several matters which you may be interested in hearing.

First, we are pleased to have a guest speaker from Idaho Falls Fiber Network available to answer questions and report the progress for the Idaho Falls Fiber Network pilot program.

Second, Idaho Falls School District 91 will report findings as they are developing a 10-year Master Facilities Plan that will help guide future decisions about how to update and improve our school buildings. Ideas being developed include closing schools, new construction, renovations, and boundary changes.

Third, several of our Community Cluster Mailboxes in Stonebrook need immediate attention and the HOA Board would like to discuss the available options for replacement and/or exterior refurbishment repair costs. 

Finally, we have several volunteer HOA Board Members whose terms are set to expire.  Talk to your neighbors and come with your nominations ready. Please join us!

Sincerely,  

Jamie Braithwaite, Volunteer Stonebrook HOA Secretary

Agenda  

7:00pm Welcome & Annual Board of Directors Business by Michael Maloney, President

Stonebrook HOA Board Business

• Welcome New Neighbors

• Proposed cost to refurbish, replace existing, or upgrade Community Cluster Mailboxes

• New assessment fees for “Transfer of Title Mortgage Requests”

• New procedures for overdue accounts including property lien notices placed on 2+ year

·      Community Involvement: October Tree Trimming Service Project

·      Real Estate Report

7:10pm Annual Budget Treasurer’s report by Kent Okeson, Treasurer

·      Members Annual Assessment Status

7:15pm Common Violation Reminders refer to CC&Rs online at www.stonebrookhomeowners.org/ccrs

·      Trees Maintained (Plant one or two trees on the front of each lot depending on width of lot)

·      Trees Violations (Clearance of 8 feet over sidewalk, 13 feet over curb & 15 feet over street)

·      Trailer Parking Violations (The area next to the garage may be used for parking of such vehicles if fenced and approved by the Architectural Control Committee)

·      Sidewalk Safety Violations (The owner of each lot shall be required to construct a sidewalk that complies with all applicable ordinances at the lot owner’s expense)

·      Nuisance Violations: (No noxious or offensive activity shall be carried on upon any lot, nor shall anything be done thereon which may be or may become an annoyance or nuisance to the neighborhood)

7:20pm Fiber Internet Update by Bear Prairie, Idaho Falls Fiber Network President

7:35pm Community Update by Margaret Wimborne, School District 91 Communications Director

7:45pm Board of Directors Member Nominations: 7 Board of Director positions; 3 terms are set to expire

7:50pm Concerns, Solutions, Suggestions for Improvement by Members

ARTICLE IV

Meeting of Members

Section 1.

All meetings of the members shall be held in the City of Idaho Falls, Idaho, or they may be held at such other place as shall be determined from time to time by the Board of Directors, and the place at which such meeting shall be held shall be stated in the notice and call of the meeting.

Section 2.

The annual meeting of the members shall be held during the month of August at such time and date as determined by the Board of Directors. At this meeting, the directors for the ensuing year shall be nominated, the officers of the corporation shall present their annual reports and business initially raised at the annual meeting shall be by written ballot distributed by mail.  All items of business of which the members have proper notice in advance of the annual meeting shall be voted on at such meeting.  If the annual meeting of the members be not held as herein provided, then election of directors may be held at any meeting thereafter called pursuant to these By-Laws.

All elections for directors shall be by written ballot and the candidates receiving the highest number of votes shall be declared elected.  The ballots shall be distributed by mail and shall be collected by the Board of Directors.  The Directors shall count the votes and announce the results no later than 30 days after the election.

10 REASONS for a BLOCK PARTY

• To have fun – no excuses or reasons are needed to celebrate.

• To provide an opportunity to know your neighbors and where they live.

• To establish friendships.

• To increase that sense of belonging to a community.

• To learn a little about each other and know who might need a little extra help from time to time.

• To meet neighbors on your block that might be able to help you with a gardening problem, or lend you that needed ingredient for your recipe.

• To encourage neighbors to look after the neighborhood.

• To help with safety/crime prevention by knowing who lives where and who does not.

• To increase security by knowing each other’s schedules.

• To develop an opportunity to meet some of the old time neighbors and learn about your community history.

Community Yard Sale Third Weekend in May rain or shine.

Located at the Idaho Falls Library from 7:00 - 7:30pm.

CONTACT THE HOA BOARD ONLINE www.stonebrookhomeowners.org/contact

If you have any action items that need to be added to next month’s agenda, wish to resolve a violation complaint against your property, new to the neighborhood, need to update contact or billing information, or have questions/concerns please complete the form below.  A member of the Stonebrook Homeowners Association Executive Board will be in contact with you soon.  

REPORT COMMUNITY VIOLATION ONLINE Help us improve our community. We are continually striving to provide high quality service to every one of our home owners. We want to hear from you! Please review our covenants, conditions, & restrictions online at www.stonebrookhomeowners.org/ccrs for Stonebrook HOA before submitting a violation. www.stonebrookhomeowners.org/report-violation

Stonebrook Home Owners Association pursuant to Idaho Code Section 55-115, the Stonebrook HOA board is required to use the following approach in cases where violations of the covenants and restrictions have occurred:

·       When a violation has been identified, a letter is sent to the homeowner by certified mail or personal delivery.

·       The letter provides the homeowner with written notice of an HOA board meeting to take place 30-35 days later.

·       At the meeting, the board will vote on whether to impose a fine for the conduct. The homeowner will be invited to the meeting.

·       If the homeowner resolves the issue prior to the meeting, then by law the board may not impose a fine.

·       If the violation cannot reasonably be resolved within the 30-day period, no fine can legally be imposed if the homeowner “begins resolving the violation prior to the meeting” and thereafter “continues to address the violation in good faith until fully resolved.”

·       If the issue is not resolved and no resolution has begun by the time of the meeting, the board will vote whether or not to impose a fine for the violation.

Located at the Idaho Falls Library from 7:00 - 7:30pm.

CONTACT THE HOA BOARD ONLINE www.stonebrookhomeowners.org/contact

If you have any action items that need to be added to next month’s agenda, wish to resolve a violation complaint against your property, new to the neighborhood, need to update contact or billing information, or have questions/concerns please complete the form below.  A member of the Stonebrook Homeowners Association Executive Board will be in contact with you soon.  

REPORT COMMUNITY VIOLATION ONLINE Help us improve our community. We are continually striving to provide high quality service to every one of our home owners. We want to hear from you! Please review our covenants, conditions, & restrictions online at www.stonebrookhomeowners.org/ccrs for Stonebrook HOA before submitting a violation. www.stonebrookhomeowners.org/report-violation

Stonebrook Home Owners Association pursuant to Idaho Code Section 55-115, the Stonebrook HOA board is required to use the following approach in cases where violations of the covenants and restrictions have occurred:

·       When a violation has been identified, a letter is sent to the homeowner by certified mail or personal delivery.

·       The letter provides the homeowner with written notice of an HOA board meeting to take place 30-35 days later.

·       At the meeting, the board will vote on whether to impose a fine for the conduct. The homeowner will be invited to the meeting.

·       If the homeowner resolves the issue prior to the meeting, then by law the board may not impose a fine.

·       If the violation cannot reasonably be resolved within the 30-day period, no fine can legally be imposed if the homeowner “begins resolving the violation prior to the meeting” and thereafter “continues to address the violation in good faith until fully resolved.”

·       If the issue is not resolved and no resolution has begun by the time of the meeting, the board will vote whether or not to impose a fine for the violation.

**NEW** Stonebrook HOA COMMITTEES (MEETING QUARTERLY)

Thank you to the committee member volunteers who signed up at the Annual Membership Meeting in August 2018 to help with our homeowners’ committees.  The first quarterly committee meetings will be held on Wed, Nov 14th from 7:30-8:00 pm in the Idaho Falls Public Library Meeting Room #1 (457 W Broadway St., Idaho Falls, ID 83402).
All are invited to join a committee and participate.

 Fiber Internet Committee
Block Party/Welcoming
Community Improvement
Neighborhood Watch Committee
Silver Seniors Social Committee

2018 INTERNET SOLUTIONS

The Stonebrook community has the opportunity to become one of the first neighborhoods in Idaho Falls to have fiber optic internet lines installed in the ground by the City of Idaho Falls Fiber Network Pilot Program.  See attached Post Register Article. This is a great opportunity and will boost our home property values & real estate appeal.   Bear Prairie, The City of Idaho Falls Fiber Network General Manager, presented at our Annual Homeowners Meeting in August.  Our Stonebrook community of 316 homes has been chosen as part of the pilot program.  Join the Fiber Committee for more details. 

Why City of Idaho Falls Fiber Network?

In 2016, we approached the City of Idaho Falls regarding the Fiber Network but they did not have plans to move forward with infrastructure.  We, the HOA Board, reached out to several private companies such as TruFiber.  Summer 2018, the New General Manager of the Idaho Falls Fiber Network was appointed and he advocated for dual purpose installation during the mandatory updates being required.  This is a great opportunity for Stonebrook Homeowners! 

Pilot Program

There are 3 scenarios to the pilot program installing Fiber Internet:

1.     Homes with overhead power lines adding fiber optic lines.

2.     Homes with Idaho Falls Power conduit with open space available for adding fiber optic lines.

3.     Homes (such as Stonebrook) needing electrical conduit updated & replaced.  At the time of required construction the Idaho Falls City will include fiber optic lines in the new conduit.  Each box located in the backyards of homes in Stonebrook will be going through a mandatory update required by the city. 

Get Involved

If you would like to get more information and are interested in joining the Stonebrook Homeowners Fiber Network committee, contact us for details. Stonebrook HOA Committees will be meeting once a quarter at the Idaho Falls City Library Meeting Room #1 on Nov 14th at 7 pm.

Idaho Falls Power will have an open house with pilot program participants and other interested parties on Oct. 23 at Taylorview Middle School.

Located at the Idaho Falls Library from 7:00 - 7:30pm.

CONTACT THE HOA BOARD ONLINE www.stonebrookhomeowners.org/contact

If you have any action items that need to be added to next month’s agenda, wish to resolve a violation complaint against your property, new to the neighborhood, need to update contact or billing information, or have questions/concerns please complete the form below.  A member of the Stonebrook Homeowners Association Executive Board will be in contact with you soon.  

REPORT COMMUNITY VIOLATION ONLINE Help us improve our community. We are continually striving to provide high quality service to every one of our home owners. We want to hear from you! Please review our covenants, conditions, & restrictions online at www.stonebrookhomeowners.org/ccrs for Stonebrook HOA before submitting a violation. www.stonebrookhomeowners.org/report-violation

Stonebrook Home Owners Association pursuant to Idaho Code Section 55-115, the Stonebrook HOA board is required to use the following approach in cases where violations of the covenants and restrictions have occurred:

·       When a violation has been identified, a letter is sent to the homeowner by certified mail or personal delivery.

·       The letter provides the homeowner with written notice of an HOA board meeting to take place 30-35 days later.

·       At the meeting, the board will vote on whether to impose a fine for the conduct. The homeowner will be invited to the meeting.

·       If the homeowner resolves the issue prior to the meeting, then by law the board may not impose a fine.

·       If the violation cannot reasonably be resolved within the 30-day period, no fine can legally be imposed if the homeowner “begins resolving the violation prior to the meeting” and thereafter “continues to address the violation in good faith until fully resolved.”

·       If the issue is not resolved and no resolution has begun by the time of the meeting, the board will vote whether or not to impose a fine for the violation.