SBHA Meeting Notes April 2019

Board,

Thank you for those who could come tonight. Here is a brief summary:

  • Block party same format as last year.

  • Newsletter Alpha Graphics in color.

  • May 8th Meeting by Michael with Kent in attendance.

I have attached the Powerpoint presentations from the 2017 & 2018 Board Meetings.  As discussed I attached the Annual Treasurers Report from each of the meetings to view.

Here is a longer summary of tonights meeting:

  • Sunnyside Building Usage

    • Sunnyside ES Principal is getting the back-door code for HOA to meet without her letting us into the building.

    • 4 digit **** Security Code for when alarm is going off in the building

  • Block Party - Same format as last year

    • Sponsors by Michael

    • Door-to-Door invitations the day before by Kelli

    • Coordinating by Jamie

  • Newsletter - Print in color due to the map for anticipated Fiber Internet Launching.  Alpha Graphics will do mail merge, print newsletters, and ship out. Next newsletter will have no need to be color and will be significantly shorter length.

  • Violations

    • Update format to not include "date/location" of next meeting just include information for contacting Board if needed. Include meeting/date/location information only on a second-violation letter.

    • Teach Michael process in Xero for adding homeowner violations that will be sent out.

    • send direct trailer violation.

    • address dog barking in newsletter.

  • Bookkeeping Situation:

    • Josh spend time logging into Xero to see what is needed to make a treasurer report as needed for Board Meetings.

    • Addressing faults with Jim & Joy Lea as Tax accountants

    • Addressing traits with Jim & Joy Lea as HOA bookkeeper/managers

    • Jamie stepping out of the conversation as her parents are involved.  

  • May 8th Board Meeting

    • Discussion of Book Keepers, Management Company, Accounting, Taxes, Treasurer, and overall finances as Board transitions in August. Josh willing to serve as future treasurer. Michael stepping in as President. Jamie willing to serve as secretary.

    • Storage Unit

    • Jamie excused from meeting.

Thanks everyone!

Jamie Braithwaite