In Attendance: Rick Beem, Cindy Garrity, Chris Sweetland, Diana Beem

INSURANCE - It was brought up through a homeowner that was trying to refinance their home that we didn’t have property Insurance. Diana Beem works at Falls Insurance Company and found that until 2013 the Stonebrook HOA had insurance. They requoted a board member that year. The feedback to Falls Insurnace was that it was too high and the HOA would acquire other bids. As far as we can tell, there were no other bids and the policy was not renewed with Falls Insurance. It would appear this fell through the cracks with the transition of board members. Diana brought a new quote from Falls Insurance. It was $303 annually. Cindy Garrity will obtain at least one other quote from an additional insurance company and report back before a decision is made. A new insurance policy will need to be purchased. They also quoted a D&O (directors and officers) insurance. This covers the HOA in case of negligence due to one of the officers or board members. This was $1200 annually. It was discussed briefly, but no decision was made.

WEBSITE – The website is up and running, however, the officers need to be trained to maintain it. The evening of October 7, 2015 would work for the officers in attendance. Chris Sweetland will get with Jarom Manwaring to see if that will work for him and report back.

FACEBOOK – Someone suggested we have a link to the website on the Facebook page. Chris Sweetland had put this on and it is up and running.

ATTORNEY – Rick Beem had spoken to an attorney regarding our rights to enforce our covenants. The laws have changed that the HOA can charge fees when covenants are not adhered to. Initial action had been taken to start a lawsuit against the homeowner at 160 Brookside who had the dirt pile in his driveway. However, the pile is now almost gone and they have started to clean it up. It was decided to discontinue lawsuit and see if the problem is rectified before going forward.

FORM LETTER – Rick discussed a need for a form letter gently reminding homeowners of covenants when there is a covenant being broken. Chris will put something together and forward for Rick’s approval and use.

ADDITIONAL MEMBERS – There was a member at the annual meeting that brought up that the new officers were not put in correctly. Different options for rectifying this situation was discussed. They included: putting together another meeting to do the vote correctly; do nothing; and put out letters letting the homeowners know if there were any concerns about the situation to let us know and we would address them and decide the best route to take. It was decided to do nothing at this point but make sure next year at the annual meeting we put in new member correctly.

2 YEAR TERM – Cindy brought up the discussion that the bylaws say that term for an officer is 2 years. She has reached her 2 years. Rick asked that she stay longer to keep things going in the direction they are. It was decided that we will post on Facebook asking for anyone who would is interested in serving on the board to try and get help and possibly replace Cindy.