SBHA Meeting Minutes Wednesday January 9, 2013

Attendees: Maris Cukurs, Sheri Lewis and Russ Thompson

1. Review meeting minutes

a. Russ read previous meeting minutes.

b. Moved to accept by Maris and seconded by Russ.

2. Financial summary

a. Vic, Sue and Georgia were unavailable. Update pending

3. Review old business

a. Discussed homeowner dues and need an update from Treasurers.

b. Discussed taxes and our status. Update needed on status.

c. Discussed liability insurance. We need the specific info regarding where the policy is located and the status.

d. Discussed All American Yards and the snow clearing contract is in place.

e. Discussed entryway sign. The powder coating is complete and the sign installed. Possibly we could add some detail to the sign such as snowcaps to the mountains. Sheri will discuss further in the next meeting.

f. An update is needed regarding the newsletter from Loreta and Georgia.

g. Further discussion regarding the welcome package. We would like more input from the complete board for the next meeting. One idea is to make candle holders with etched art. More ideas are needed. Also discussed the process of triggering a gift. Maris suggested the Treasurer should alert the board there is a new family in Stonebrook. He also stated there used to be two board members, one East and one West, to deliver welcome gifts and greet the new families.

h. Discussed the website. Russ has obtained a quote to create and maintain a quality website. Initial upfront cost is $750.00 and the monthly maintenance is $40.00. This includes domain, hosting and quarterly content updates. The thought is to have a third party involved so when the offices change, the website will still be updated. Russ will forward an example of a working website for the board to review. We will need more indepth discussion to choose a domain name, content and a logo.

i. Discussed the entryway lighting meters. Sheri stated we should only be charged for one meter. Vic to advise if the billing concurs.

4. Discuss new business and issues

a. Sheri bought new lighted garland for the front entrance and storage containers. She will forward the receipts to Tresurers for accounting and reimbursement.

b. Russ suggested we explore starting a Neighborhood Watch program in Stonebrook. Maris stated there was one previously and that we had signs posted at one time. Russ will look into what it will take to bring back the program.

c. Russ brought up a Christmas decorating contest. We discussed that a contest would probably not be the best thing however, encouraging homeowners to decorate and then sending a letter of appreciation may be the best course. More discussion is needed.

d. Russ suggested we meet again in February to continue our recovery. Dates mentioned were February 6th and 13th. Russ will contact the board members for consensus and schedule the meeting. Reminders will be sent also.

5. Russ moved to adjourn and Sheri seconded the motion. Meeting adjourned.