UPDATE: Date changed to August 7th due to schedule conflict!
You are invited to attend our annual homeowner’s association meeting scheduled on Wednesday, August 7, 2019, from 7:00 to 8:00 pm located at Sunnyside Elementary School Gym (165 Cobblestone Ln, Idaho Falls, ID 83404). Enter directly into the North East Side of the gym near the basketball courts using the parking lot near the playground.
In addition to usual business, we have several matters which you may be interested in hearing.
First, we are pleased to have a guest speaker from Idaho Falls Fiber Network available to answer questions and report the progress for the Idaho Falls Fiber Network pilot program.
Second, Idaho Falls School District 91 will report findings as they are developing a 10-year Master Facilities Plan that will help guide future decisions about how to update and improve our school buildings. Ideas being developed include closing schools, new construction, renovations, and boundary changes.
Third, several of our Community Cluster Mailboxes in Stonebrook need immediate attention and the HOA Board would like to discuss the available options for replacement and/or exterior refurbishment repair costs.
Finally, we have several volunteer HOA Board Members whose terms are set to expire. Talk to your neighbors and come with your nominations ready. Please join us!
Sincerely,
Jamie Braithwaite, Volunteer Stonebrook HOA Secretary
Agenda
7:00pm Welcome & Annual Board of Directors Business by Michael Maloney, President
Stonebrook HOA Board Business
Welcome New Neighbors
Proposed cost to refurbish, replace existing, or upgrade Community Cluster Mailboxes
New assessment fees for “Transfer of Title Mortgage Requests”
New procedures for overdue accounts including property lien notices placed on 2+ year
· Community Involvement: October Tree Trimming Service Project
· Real Estate Report
7:10pm Annual Budget Treasurer’s report by Kent Okeson, Treasurer
· Members Annual Assessment Status
7:15pm Common Violation Reminders refer to CC&Rs online at www.stonebrookhomeowners.org/ccrs
· Trees Maintained (Plant one or two trees on the front of each lot depending on width of lot)
· Trees Violations (Clearance of 8 feet over sidewalk, 13 feet over curb & 15 feet over street)
· Trailer Parking Violations (The area next to the garage may be used for parking of such vehicles if fenced and approved by the Architectural Control Committee)
· Sidewalk Safety Violations (The owner of each lot shall be required to construct a sidewalk that complies with all applicable ordinances at the lot owner’s expense)
· Nuisance Violations: (No noxious or offensive activity shall be carried on upon any lot, nor shall anything be done thereon which may be or may become an annoyance or nuisance to the neighborhood)
7:20pm Fiber Internet Update by Bear Prairie, Idaho Falls Fiber Network President
7:35pm Community Update by Margaret Wimborne, School District 91 Communications Director
7:45pm Board of Directors Member Nominations: 7 Board of Director positions; 3 terms are set to expire
7:50pm Concerns, Solutions, Suggestions for Improvement by Members
ARTICLE IV
Meeting of Members
Section 1.
All meetings of the members shall be held in the City of Idaho Falls, Idaho, or they may be held at such other place as shall be determined from time to time by the Board of Directors, and the place at which such meeting shall be held shall be stated in the notice and call of the meeting.
Section 2.
The annual meeting of the members shall be held during the month of August at such time and date as determined by the Board of Directors. At this meeting, the directors for the ensuing year shall be nominated, the officers of the corporation shall present their annual reports and business initially raised at the annual meeting shall be by written ballot distributed by mail. All items of business of which the members have proper notice in advance of the annual meeting shall be voted on at such meeting. If the annual meeting of the members be not held as herein provided, then election of directors may be held at any meeting thereafter called pursuant to these By-Laws.
All elections for directors shall be by written ballot and the candidates receiving the highest number of votes shall be declared elected. The ballots shall be distributed by mail and shall be collected by the Board of Directors. The Directors shall count the votes and announce the results no later than 30 days after the election.