SBHA Meeting Notes November 8, 2017

Attendance: All

Location: Jamie Braithwaite House

November 8, 2017 at 8pm

November Meeting Notes:

  • Approve Minutes

  • Chauncy Sessions - Variance for Building Location

    • Finished same as house

    • Siding, color, roofing

    • Height aprox 16 feet

    • Foundation minimum 5 feet off property sideline preferred 6 feet

    • Foundation 9 feet off property back line

    • Help facilitate the relocation of the variance

    • Follow city code

  • Treasurer Report

    • Doug Talbot - Jennifer Lords

      • What they do, etc.

      • Payments, Taxes, Mailbox,

      • Before we let them go we need to know exactly what they have

      • Annual Contract? Bid currently operating under

      • Send hourly rate for the last year

    • Send Proposals with some restrictions on time. “Not to exceed”

    • Allow time to do work and evaluate the feasible hours

  • Bookkeeper Status

    • Hours 4:50

    • Waiting to get quickbook records from Rudd & Co

    • Has boxes from Treasurer

    • Emailed hours

  • Kent

    • 2013 as start point from Val

    • 6 month contract for responsibility for Patty

    • Monthly presentation of responsibilities

    • “Not to exceed”

    • Set up Post office box

    • Get Quickbook records

    • Filing income tax

    • Fiscal year July to June

  • Jamie - ask for Quickbook file and Excel document from Jen Lords at Rudd & Co

  • Josh - plug responsibilities into an agreement for

  • Real Estate Report

    • PDF

  • Doorhanger Newsletter

  • Violation Letter Status

  • Community

    • American does do snow removal

  • Fiber Internet

    • Started on a FAQ - turns out lot of info!

    • Bullet point - massive paragraphs, cost, different, neighborhood impact, why

    • Taking time

    • Jackie Flowers (idaho falls power) is aware of Fiber interest. Idaho Falls power working group get email updates - nothing as of late. Have done a study but do not have a working business model.  

    • Pilot program in Stonebrook

    • Do it quickly because if you do not the neighborhoods can afford it will get picked off by private providers. They need to make a decision because we will not wait.

  • Joni: Welcome Packets

    • Feedback suggestions for the packet:

    • Website

    • Facebook page

    • List of Churches

    • List of utilities

    • Free coupons

    • Board HOA people blurb

    • Division Leaders

    • Synopsis of protective covenants

    • 1 page summary and point to the website

    • Chamber of commerce contact info

    • Idaho Falls Magazines - monthly

  • Crossing Guards

    • Approved and paid

  • Other Business

    • Revisit Shed problem

    • Violation letter and suggestions to be mailed out

    • Where do you draw the line?

    • IN order to maintain the sell-ability of your property you ask the board to be with in covenants